Using the BANA Braille Template for Word

DBT’s BANA Braille template discussed in this section is only available for Microsoft Word 2007 and newer. Note, the templates are only identified as BANA because they conform to BANA guidelines.

Versions of this template have been available since 2000. The template was developed by Susan Christensen, a well-known North American braille transcriber and trainer.

Although the template was designed for using BANA’s guidelines (Currently Braille Formats: Principles of Print-to-Braille Transcription, 2016), there is no reason why the BANA template cannot be modified for different braille layout standards worldwide.

This topic discusses five valuable, labor saving templates. One is for Microsoft Word, and four are for DBT. The Word and DBT templates are in fact technically linked as you will discover as you read further. The BANA Braille template is now powerful enough that many users can do all of their work in Microsoft Word, and DBT is used for translating and embossing.

If Word 2007 or newer is already installed on the computer when DBT is installed, one or more new Word templates all beginning with the name “BANA Braille” should be added to your Word templates list as shown below. For those who used earlier versions of the template, it is important to use the latest BANA Braille template to take advantage of the latest features. However, you may leave the earlier templates on your computer.

Word's personalised templates dialog

Microsoft Word should be installed before DBT. Without Word, DBT cannot install the BANA template into the correct folder. It is also critical to pay attention to this pop-up message when DBT is first started. This is the important step that installs the BANA template. Answer yes to “Would you like to install the BANA template?” Also check the box that says “Do not ask this again.”

If the BANA Braille template was not installed, you may either reinstall DBT, (See DBT 12.2 Installation) or copy the "BANA Braille 20xx.dot" file (where "xx" stands for the year of the latest template) into your Word Templates folder. A backup copy of the template is usually found in C:\...\Duxbury\DBT 12.2\Templates.

The DBT templates that work co-operatively with this Word template are:

Using the Word BANA Braille template to create your Word documents provides you with a file which can be imported into DBT using one of these "BANA" templates. The Word styles are mapped to corresponding DBT/BANA styles.

You must use one of these corresponding DBT templates for the "BANA Braille 20xx" created files to open and translate correctly.

New Features in BANA Braille 2017

See What's New in the BANA Braille 2017 template by clicking here.

See "Producing Nemeth Code within UEB" for additional information on using these new Nemeth codes.

SWIFT

It is strongly recommended that SWIFT be used with the BANA template, as it provides better control for selecting the appropriate options for UEB vs. EBAE vs. Nemeth.

Installing SWIFT adds a Braille tab to Word’s ribbon. Make sure BANA is selected as part of the setup. If you have used a previous version of the BANA template with SWIFT, make sure BANA Braille 2017.dot is selected from the BANA Template dropdown list.

The Braille ribbon offers minimal options before a template option is selected.

A template needs to be selected before the SWIFT tab populates with the appropriate options for that template.

Formatting the Word document for DBT begins once the Braille tab has been populated with the appropriate template options.

Quick links to Main Groups

Style Area

The Style Area displays a column on the left hand side of your document, showing the Word paragraph styles in use.

SWIFT changes to the Draft view and sets the Style Area whenever a template is attached. This Draft view “sticks” as the last view when the file is closed for Word 2007/2010 users, and the file reopens in that view. However, this functionality no longer works for Word 2013/2016 users. The Draft view can be activated by pressing Alt+Ctrl+n, or by going to the View tab, and selecting Draft.

Press Alt+Ctrl+p to close the Style Area and return to the regular view, or go to the View tab and select Print Layout. The Print Layout view option is also on the Status Bar (the Draft view is not on the Status Bar for Word 2013/2016).

ScreenTips

A ScreenTip appears with each button as long as Word is configured to see ScreenTips.

Word 2007: Office Button | Word Options | Popular | Top options for working with Word | ScreenTip style: “Show feature description in ScreenTips”

Word 2007 Word Options, Popular dialog showing ScreenTip style set for "show feature descriptions in ScreenTips."

Office Button | Word Options | Advanced | Display | Show shortcut keys in ScreenTips

Word 2007 Word Options, Advanced, Display dialog showing "Show shortcut keys in ScreenTips" checked

Word 2010/2013/2016: The navigation to these items are different than Word 2007, but the options to be selected are the same.

File | Options | General | Use Interface options | ScreenTip style: “Show feature description in ScreenTips”

File | Options | Advanced | Display | Show shortcut keys in ScreenTips

Using Styles and Shortcut Keys

Besides using a mouse, styles can be accessed with shortcut keys.

Some styles have shortcut keystrokes already assigned, so the style can be applied within the document by pressing the shortcut. For example, the shortcut keystroke for Heading 1 is Alt+Ctrl+1.

Word 2007/2010/2013/2016: Use key tips to access the BANA template menus and styles. Press Alt and follow the shortcut keys provided.

Word 2007/2010/2013 keytips activated by pressing Alt

Paragraph Styles Group

Paragraph Styles Group

This group includes menus for paragraph styles and page setups. The menus are categorized to allow faster access to a small set of related styles.

Style names are used for those who may not be as familiar with the actual indent/runover required for a particular format. The Numbered menu may be used by those who prefer to think of format in terms of the specific indent/runover, or when you don’t want any blank lines or protection associated with another style used (for example, it may be preferable to use 1-3 vs. List).

Styles with blank lines included as part of the style:

Body Menu

Body menu

Body Text: 3-1

Left Flush: 1-1

Quote: 3-1 with a blank line before and after

Right Flush: flush to the right margin (this style does not align the first character of multiple Right Flush paragraphs)

Contents Menu

Contents menu

The Centered style can be used for centered headings, such as Unit/Part, that don’t have an entry page number.

Use Centered with Guide Dots when a Unit/Part heading includes an entry page number. This will keep the heading centered and allow you to use the Guide Dots character style for the page number. A long “Centered with Guide Dots” heading needs to be divided by pressing Enter at the most appropriate location. This results in two (or more) consecutive “Centered with Guide Dots” paragraphs. The last line includes the page number.

The nested list format is used for the TOC styles, and DBT automatically adjusts the runover.

The Codes for First and Last Lines are used to keep text from appearing on the first and last lines of the braille page and interfering with table of contents entry page numbers. Insert the appropriate codes at the top of the table of contents. Typically a transcription to be embossed single-sided will select All Pages. Codes for the first line do not need to be used when a running head is used. If braille page numbers are suppressed on even pages for interpoint, select the appropriate option.

Once the table of contents is completed, it is necessary to insert the Resume Text on First Line and Resume Text on Last Line codes so text will again appear on the first and last lines. (See sample file: front matter pages.docx)

No Text First Line - All Pages: [[*svrhp3*]][[*tls*]] [[*tle*]]

No Text First Line - Even Pages: [[*svrhp2*]][[*tls*]] [[*tle*]]

No Text First Line - Odd Pages: [[*svrhp1*]][[*tls*]] [[*tle*]]

Resume Text on First Line: [[*tld*]]

No Text Last Line - All Pages: [[*svrfp3*]][[*rfs*]] [[*rfe*]]

No Text Last Line - Even Pages: [[*svrfp2*]][[*rfs*]] [[*rfe*]]

No Text Last Line - Odd Pages: [[*svrfp1*]][[*rfs*]] [[*rfe*]]

Resume Text on Last Line: [[*rfd*]]

Exercise Menu

BANA UEB & BANA EBAE templates

Exercise menu for BANA EBAE and BANA UEB

Directions: 5-5: Note, Directions following a running head or print page indicator are preceded by a blank line. Subsequent paragraphs are automatically indented two cells (7-5).

Exercise 1 – Exercise 6: The nested list format is used for the Exercise styles, and DBT automatically adjusts the runover.

BANA UEB with Nemeth & BANA EBAE Nemeth templates

Exercise menu for BANA EBAE Nemeth and BANA UEB with Nemeth

Directions: 5-3

Exercise 1 – Exercise 2: 1-3 for a single level exercise and 1-5, 3-5 for two or more levels.

Glossary Menu

Glossary menu

At least one line of text appears with the Alphabetic Division at the bottom of a braille page. For BANA EBAE contracted braille, be sure to force the letter sign for A, I, O.

Glossary 1 – Glossary 4: The nested list format is used for the Glossary styles, and DBT automatically adjusts the runover.

Insert the Discontinue Guide Words code [[*rfd*]] on the next page after the completed glossary. The code needs to go on the page after the completed glossary, otherwise guide words will not appear on the last page.

Headings Menu

Headings menu

Centered (No Blank Lines, No Protection): can be used in conjunction with Heading 1 to easily separate multiple major headings and to get the required blank lines.

Centered (Full Line Width, No Blank Lines, No Protection): is preserved for those who produce centered title pages.

Heading 1: Centered with a blank line before and after the heading.

Heading 2: 5-5

Heading 3: 7-7

All headings are preceded by a blank line. DBT "kills" the blank line between Heading 2 and Heading 3 automatically.

The use of a Running Head is an agency decision.

Index Menu

Index menu

At least one line of text appears with the Alphabetic Division at the bottom of a braille page. For BANA EBAE contracted braille, be sure to force the letter sign for A, I, O.

The nested list format is used for the Index styles, and DBT automatically adjusts the runover.

List Menu

List menu

The nested list format is used for the List styles, and DBT automatically adjusts the runover.

Misc Menu

Misc menu for BANA UEB

Attribution: is set for 5-5 format to conform with the guidelines of four cells to the right of the previous line. It is necessary to use another style (such as a numbered style) for an attribution requiring a different indent/runover. Subsequent paragraphs are automatically indented two cells (7-5).

Box Begin: inserts a full line of SimBraille (dots 2356). DBT automatically adjusts this line for the first and last line when there is a print or braille page number.

Box Double: inserts a full line of SimBraille (dots 123456). DBT automatically adjusts this line for the first and last line when there is a print or braille page number.

Box End: inserts a full line of SimBraille (dots 1245). DBT automatically adjusts this line for the first and last line when there is a print or braille page number.

Box Top w/ Color: is a new option to comply with Formats 2016, when it is necessary to indicate a colored box. Selecting this inserts the transcriber’s notes codes, with the word color between the codes. Note it is necessary to have non-printing characters visible to see the codes.

Replace the word color with the appropriate color of your box. There is no SimBraille fill for the rest of the line. Use a regular Box End.

Caption: 7-5

CBC-Display: 1-2 with a blank line before and after the displayed text. This is automatically uncontracted.

Cross Reference: 7-5 with a blank line before and after the cross reference.

TG-Key: is used for textured tactile graphics keys and is a 6-8 format.

Transcriber Note: formats the paragraph as 7-5 and encloses the paragraph in transcriber’s notes indicators. The transcriber’s note can have multiple paragraphs, which will be in 7-5. DBT will enclose the note within the TN indicators. Use the Transcriber’s Notes codes or SimBraille indicators on the DBT Codes menu for transcriber’s notes with different types of format (headings, list, etc.).

Notes Menu

BANA UEB and BANA UEB with Nemeth only

Notes Menu - BANA UEB and BANA UEB with Nemeth

All notes are handled manually, as Formats 2016 follows print for all note indicators, which often are not the same at the point of reference and before the note.

Insert the Note Separation Line before the list of notes at the end of the print page. This style inserts SimBraille (dots 5, 35, 35, 35, 35, 35, 35) beginning in cell 1.

Use Footnote (1-3) for the list of notes. Follow print for the note indicator. Dagger, and Double Dagger are included in the menu and are not to be superscripted. The Hollow Dot is also included in the menu and is already superscripted. Use the * as is on the keyboard. Select numbers or letters and apply superscript as needed (Ctrl+Shift++).

BANA EBAE and BANA EBAE Nemeth templates only

Notes menu - BANA EBAE and BANA EBAE Nemeth

The Notes menu provides support for various types of notes and endnotes.

There are multiple ways in which notes can be handled in the Word file.

  1. Notes can be inserted within a paragraph, using the Footnote Embed style, and DBT will automatically insert the Note Separation Line and move the notes to the end of the print page. Note, when this approach is used, the NoteRef indicator is only inserted once, before the Footnote Embed style. DBT will automatically insert the NoteRef indicator at the beginning of the note at the end of the print page.
    Note: If notes appear on the last print page, it is necessary to insert the End Footnotes Code at the end of the file to force DBT to recognize the end of the page and insert the notes. (See sample file: footnote embed.docx)
  2. Note indicators can be inserted at the point of reference, with the Note Separation Line and notes inserted at the end of the print page by the producer. This may be the best option when notes already appear at the end of the print page, such as in a scanned file. (See sample file: footnote manual.docx)
  3. Word’s Footnote and Endnote features can be used, but this is only appropriate when all the note indicators are the same. This particular feature may still have some bugs.

The Endnote Embed style is used when notes are moved to a separate section. This style is supported with the Endnotes Page Setup, which automatically inserts the necessary codes so DBT knows where to move the notes. Note: At this time it will be necessary to modify the DBT file to include the print page number for each note. (See sample file: endnotes.docx)

Numbered Menu

Numbered menu

These styles can be used when total control is desired and are especially useful when blank lines are not wanted. Use 1-6 and 4-6 styles for partially bulleted lists.

Plays Menu

Plays menu

Prose Play: 1-3

Prose Stage: 7-7 with subsequent paragraphs automatically indented two cells (9-7)

Prose Stage EBAE: 5-5 with subsequent paragraphs automatically indented two cells (7-5)

Verse Play 1: 1-5

Verse Play 2: 3-5

Verse Stage: 7-7 Subsequent paragraphs are automatically indented two cells (9-7).

Codes for First and Last Lines

Line numbered prose/verse cannot appear on the first or last line of a braille page (to keep print and braille page numbers from interfering with the line numbers in the right margin). Which option to select is based on if the braille page numbers appear on every page. If a running head is used, the first line code isn’t needed.

No Text First Line All Pages [[*svrhp3*]][[*tls*]] [[*tle*]]

No Text First Line Even Pages [[*svrhp2*]][[*tls*]] [[*tle*]]

No Text First Line Odd Pages [[*svrhp1*]][[*tls*]] [[*tle*]]

Resume Text on First Line [[*tld*]]

No Text Last Line All Pages [[*svrfp3*]][[*rfs*]] [[*rfe*]]

No Text Last Line Even Pages [[*svrfp2*]][[*rfs*]] [[*rfe*]]

No Text Last Line Odd Pages [[*svrfp1*]][[*rfs*]] [[*rfe*]]

Resume Text on Last Line [[*rfd*]]

After the completion of the line numbered material, it is necessary to insert the appropriate first and last line codes to allow text to once again appear on those lines. (See sample file: line numbered poetry with right margin codes.docx)

Poetry Menu

Poetry menu

The nested list format is used for the Poetry styles, and DBT automatically adjusts the runover.

If the poetry has line numbers, see the discussion about “Codes for First and Last Lines” in the Plays section above.

Right Margin 4 [[*rm4:4*]] and Right Margin Normal [[*rm0:0*]] are included in this menu for easier support when the right margin needs to be adjusted for line numbering.

Tables Menu

Tables Menu

Selecting the desired table inserts the appropriate codes before the table. If box lines are used with the table, the code goes on the next line after the box line. (Box Begin, table code … Box End, End Table code) Make sure to use End Table after the completion of the table.

Columnar w/ Column Headings [[*htbs;r:1:0:b:n:c*]]

Columnar w/o Column Headings [[*htbs;r:0:0:b:n:c*]]

Interchange Columns and Rows [[*htbs;r:1:1:b:y:c*]]

Linear [[*htbs;r:0:0:b:n:p*]]

Listed [[*htbs;r:0:0:b:n:l*]]

Stairstep [[*htbs;r:0:0:b:n:s*]]

Unrelated Columns [[*htbs;u*]]

End Table [[*htbe*]][[*sk1*]]

Page Setups Menu

Page Setups menu

The items on this menu help provide the correct format for front matter pages. These page setups are used when the braille includes the various types of preliminary pages.

Show/Hide (Ctrl+*) must be active.

Transcriber-Generated Page t1: This inserts informational text that is deleted when the file is opened in DBT. Insert this at the beginning of the file to set up the t braille page numbers.

Special Symbols Page: This forces a new braille page, and inserts the SPECIAL SYMBOLS USED IN THIS VOLUME heading.

Transcriber’s Notes Page: This forces a new braille page, and inserts the TRANSCRIBER’S NOTES heading.

Preliminary Page p1 Interpoint: This inserts informational text that is deleted when the file is opened in DBT. Text is forced to a right hand page for interpoint. Preliminary Page p1 Interpoint is necessary for transitioning from t pages to p pages and to set the braille page number as p1.

Preliminary Page p1 Single-sided: This inserts informational text that is deleted when the file is opened in DBT. Text is forced to the top of the next braille page. Preliminary Page p1 Single-sided is necessary for transitioning from t pages to p pages and to set the braille page number as p1.

Contents Page: This forces a new braille page, and inserts the CONTENTS heading, along with the Chapter line. It will be necessary to modify CONTENTS and Chapter if other text is used in print.

Main Body Interpoint: This inserts informational text that is deleted when the file is opened in DBT. The primary purpose is to discontinue the running head if used (insert again after full title), force a new right hand braille page for interpoint, and to set the braille page number at 1.

Main Body Single-sided: This inserts informational text that is deleted when the file is opened in DBT. The primary purpose is to discontinue the running head if used (insert again after full title), force a new braille page, and to set the braille page number at 1.

Other Braille Page Number (Replace __ w/ Number): [[*pv__*]][[*pnta*]]: For those who start a volume on a braille page other than 1, use this code and replace __with the appropriate number. The code will be inserted as a LeftFlush paragraph. Don’t insert other text in the paragraph. It should be placed between the MainBody and the Textbook Reference Page Number (RefPageNumber) paragraphs (either before or after the [[*rfd*]] code paragraph will work).

Suppress Even Braille Page Numbers: [[*svpnp4:0:2:2*]]

Blank Page options: These four choices support those who need to insert a blank page on the back of a tactile graphic. All options force the blank page to be an even page. The page is totally blank. Page numbers are implied and continue on the next page after text resumes. When a Running Head option is used, yellow highlighted text needs to be replaced with the appropriate text (delete the highlighting if yellow highlighting is used to indicate typeform indicators).

Blank Page: Document w/ Running Head, Braille Page Numbers All Pages:

[[*top*]][[*svpnp0:0:0:0*]][[*svrhp3*]][[*tls*]] [[*tle*]][[*pg*]]

REPLACE THIS TEXT WITH RUNNING HEAD

[[*svpnp4:4:2:2*]]

Blank Page: Document w/ Running Head, Braille Page Numbers Odd Pages Only:

[[*top*]][[*svpnp0:0:0:0*]][[*svrhp3*]][[*tls*]] [[*tle*]][[*pg*]]

REPLACE THIS TEXT WITH RUNNING HEAD

[[*svpnp4:0:2:2*]]

Blank Page: Document w/o Running Head, Braille Page Numbers All Pages:

[[*top*]][[*svpnp0:0:0:0*]][[*pg*]][[*svpnp4:4:2:2*]]

Blank Page: Document w/o Running Head, Braille Page Numbers Odd Pages Only:

[[*top*]][[*svpnp0:0:0:0*]][[*pg*]][[*svpnp4:0:2:2*]]

BANA EBAE and BANA EBAE Nemeth only -

Endnotes Page: This option is also listed in this menu as well as the Notes menu.

(See sample file: front matter pages.docx

DBT Codes Menu

(BANA UEB and BANA UEB with Nemeth)

DBT Codes Menu for BANA UEB template

These items help control specific translation situations. Show/Hide (Ctrl+*) must be active.

DBT codes allow even greater control for preparing a file for braille translation. Many of the common codes have been placed on menus for easy access. Because the codes may be intrusive for general editing and printing, these codes are set up as hidden text. (It doesn’t matter if the codes are hidden or normal text.) To see the codes, it is necessary to work with non-printing formatting marks turned on by clicking ¶ Show/Hide (Ctrl+*). The codes appear in plum colored text with a faint dotted underline. How or when you choose to see the DBT codes is personal preference, although it is suggested they be visible while codes are being inserted into the document. The hidden code/text cannot be deleted or modified if it isn’t visible.

You can set an option if you would like to see only the hidden text without seeing the rest of the non-printing formatting marks. Those who use screen readers will find this option preferable.

Word 2007: Office Button | Word Options | Display | Always show these formatting marks on the screen: “Hidden text”

Word 2007/2010/2013 Options Display dialog with Hidden text checked

Word 2010/2013/2016: File | Options | Display | Always show these formatting marks on the screen: “Hidden text”

DBT Code Base (Replace __ with DBT Code) [[*__*]]

There are many DBT codes not included in the BANA Braille template. When it is necessary to insert one of these codes, you can use this as the base, and replace the underscores within the brackets with the correct code.

Displayed Material

Displayed Material menu options

Displayed Material codes are used to adjust the left margin in a displayed section. Insert the Displayed Material Start code [[*svlma:2*]][[*sc1:1:1*]] before the displayed material section. This code creates a cell-3 left margin. Heading 1 (centered) remains centered on the full width of the page. All other styles are offset by 2 cells to the right.

After the completion of the displayed section, use the Displayed Material End code, [[*sc1:0:1*]][[*svlma:0*]].

To create a left margin beginning in cell 5, modify the Start code to [[*svlma:4*]][[*skn1:1*]].

(See sample file: displayed material.docx)

Grade 1

Grade 1 Following Word: [[*i*]]

Grade 1 and Prefix with Grade 1 Indicator: [[*ii*]]

Line Spacing

Line Spacing menu options

Double line spacing (braille on every other line) is typically used in early grade books (after the title page).

Line Spacing Single [[*svsbl0*]]

Line Spacing Double [[*svsbl1*]]

Number Sign

Number Sign menu options

Other than Nemeth, this set of codes has limited use.

Omit Number Sign Start [[*ons*]]

Omit Number Sign End [[*one*]]

Protect

Protect menu options

Group: Used to keep text grouped together on a single line or treated as a single unit. The example keeps “artificial intelligence” on the same line.

Group Start [[*:*]]

Group End [[*;*]]

Example: [[*:*]]artificial intelligence[[*;*]]

Protect Block: Used to keep a block of text on a single page. A typical use is to keep test question and answer choices on a single page. (See sample file: test with protected questions.docx)

Protect Block Start [[*kps*]]

Protect Block End [[*kpe*]]

Protect Text: When possible keeps text on a single line and page. For example, use these codes to prevent a telephone number from dividing between lines or between two pages.

Protect Text Start [[*kbs*]]

Protect Text End [[*kbe*]]

Example: [[*kbs*]]1-800-555-5555[[*kbe*]]

Right Margin

Right Margin menu options

Used to set the right margin with line numbered prose and poetry when text other than line numbered material appears on the braille page. (See sample file: line numbered poetry with right margin codes.docx)

Right Margin Normal [[*rm0:0*]]

Right Margin 3 [[*rm3:3*]]

Right Margin 4 [[*rm4:4*]]

Right Margin 5 [[*rm5:5*]]

Right Margin 6 [[*rm6:6*]]

Skip 1 Line [sk1]

Skip 1 Line menu option

This code is not needed very often, as lines can be skipped by pressing the Enter key (make sure DBT’s Word Importer is set to Preserve Skipped Lines). However, there are times, especially with tables, when this code helps DBT do a better job at determining a transition to a different type of text.

Skipped-line Nullify (Kill Blank Line) [skn]

This code, as is, [[*skn*]] cancels one skipped (blank) line where one would normally occur as part of a style (either before or after the paragraph). DBT 12.2 is better at handling this between some styles (for example, between Heading 2 and Heading 3, or between a top box line and headings), but there still may be situations where the [[*skn*]] code is desirable. Note, as an option, one of the Numbered styles could be used instead of a style with an associated blank line.

Soft Return [[*l*]][[*run*]]

Soft Return menu option

Forces a new line and maintains the correct runover position for DBT.

Termination Line SimBraille

A termination line (dot 5 followed by 12 consecutive dots 2-5, centered on a new line) can be used in magazines or newsletters in non-instructional material.

Top of Page Codes

Top of Page menu options

These codes are conditional new braille page breaks (no effect if already at the top of a page). They are inserted in a LeftFlush style and it is best to not include any text within the same paragraph.

“Top of Next Even Page” and “Top of Next Odd Page” are used with interpoint.

Top of Page [[*top*]]

Top of Next Even Page [[*top*]][[*sd0*]]

Top of Next Odd Page [[*top*]][[*sd1*]]

Cancel Capitalized Sequence [xcs]

This code is a manual interruption of a capitalized passage. For example:

"I assure you, THAT FUSE IS TOO SHORT.[[*xcs*]] BUT IF YOU INSIST, go ahead and light it – after I have left." (DBT Codes Quick Reference)

Note, DBT breaks a capitalized sequence when transitioning to a different style.

Dot Locator for Mention SimBraille

Use this as a quick option for inserting the SimBraille for a dot locator for mention. .=

Dot Locator for Use SimBraille

Use this as a quick option for insert the SimBraille for a dot locator for use. ""=

Switch Indicators SimBraille

These switch indicators allow manual control for switch indicators as needed. Note, DBT automatically inserts the IPA switch indicators when the text is marked up using the IPA character style.

Non-UEB Word Indicator ^(

Non-UEB Word Terminator ^)

Opening Non-UEB Passage Indicator "(,

Closing Non-UEB Passage Indicator ,")

Music Open Indicator ,'

Music Terminator ;2

Nemeth Code Open Indicator _% (followed by a nonbreaking space)

Nemeth Code Terminator _: (preceded by a nonbreaking space)

Uppercase Start [ucs]

This code allows for total control of capitalized passages. Insert [[*ucs*]] before the start of the capitalized passage. The text must be entered as lowercase letters.

Uppercase End [uce]

This code is used in conjunction [[*ucs*]] above. Insert [[*uce*]] at the end of the capitalized passage.

Transcriber’s Note

These four options allow the use of SimBraille or codes to insert the transcriber’s notes indicators. Note, there is a Transcriber’s Note style that automatically inserts the indicators for full 7-5 paragraphs. The TN-Embed is also another option for inserting transcriber’s note indicators for short embedded passages.

Transcriber’s Note Open (SimBraille) @.<

Transcriber’s Note Close (SimBraille) @.>

Transcriber’s Note Open Code [tns] [[*tns*]]

Transcriber’s Note Close Code [tne] [[*tne*]]

Translation

Translation menu options

Use the Grade 1 codes at the beginning of a file if the entire document should be uncontracted.

Grade 1 (Uncontracted): [[*tx*]][[*g1*]]

Grade 2 (Contracted): [[*tx*]][[*g2*]]

DBT Codes Menu (BANA EBAE and BANA EBAE Nemeth)

This menu has many of the same options as the DBT Codes menu for BANA UEB. The menu options not on the BANA UEB are listed below.

Emphasis

Do not format bold/italic text with another character style (such as uncontracted or Spanish), as Word will delete the bold/italic font attributes. Apply the character style first and then add the bold/italics on top of the styled text. Sometimes it is easier to use the emphasis codes instead of using bold/italics.

Bold Start: [[*fts~b*]]

Bold End: [[*fte~b*]]

Italics Start: [[*fts~i*]]

Italics End: [[*fte~i*]]

Letter Sign

It may be necessary to force or suppress a letter sign for correct translation. Being aware of this and inserting the appropriate codes within the Word file will save time later.

Letter Sign Force: [[*ii*]] Example: Put the book in box [[*ii*]]b.

Letter Sign Suppress: [[*i*]] Example: Henry [[*i*]]V (Note: This code will also uncontract everything before the next space.)

Nemeth Indicators (SimBraille)

Formats 2011 allows the use of Nemeth indicators for short sections of Nemeth in nontechnical books.

The SimBraille Nemeth Begin indicator is followed by a hard, nonbreaking space _%

The SimBraille Nemeth End indicator is preceded by a hard, nonbreaking space _:

Transcriber’s Note

These three options allow the use of SimBraille or codes to insert the transcriber’s notes indicators. Note, there is a Transcriber’s Note style that automatically inserts the indicators for full 7-5 paragraphs. The TN-Embed is also another option for inserting transcriber’s note indicators for short embedded passages.

Transcriber’s Note SimBraille ,'

Transcriber’s Note Open Code [tns] [[*tns*]]

Transcriber’s Note Close Code [tne] [[*tne*]]

UEB Group

This group includes typeforms, shapes, and symbols unique to UEB.

Unicode shapes

These buttons insert the actual shape.

• U+2022 Bullet

○ U+25CB White Circle

■ U+25A0 Black Square

□ U+25A1 White Square

▲ U+25B2 Black Triangle

△ U+25B3 White Triangle

Typeforms

Typeforms can usually be managed via DBT’s Word Importer UEB Typeform Mappings options. However, sometimes it might be difficult to use typeform mappings if they need to be applied to character styles. In this situation, codes can be used to control italics, bold, underline, script, and the transcriber-defined typeform indicators (1st-5th).

Italics: [[*fts~i*]][[*fte~i*]]

Bold: [[*fts~b*]][[*fte~b*]]

Underline: [[*fts~u*]][[*fte~u*]]

Script: [[*fts~s*]][[*fte~s*]]

1st Transcriber-define typeform indicator: [[*fts~1*]][[*fte~1*]]

2nd Transcriber-define typeform indicator: [[*fts~2*]][[*fte~2*]]

3rd Transcriber-define typeform indicator: [[*fts~3*]][[*fte~3*]]

4th Transcriber-define typeform indicator: [[*fts~4*]][[*fte~4*]]

5th Transcriber-define typeform indicator: [[*fts~5*]][[*fte~5*]]

Shapes

This menu provides SimBraille shape symbols.

Shape indicator $

Shape terminator :

Transcriber-defined shape indicator @$

Symbols

This menu provides SimBraille transcriber-defined print symbols (1st-7th).

1st Transcriber-defined print symbol: ?

2nd Transcriber-defined print symbol: #?

3rd Transcriber-defined print symbol: @#?

4th Transcriber-defined print symbol: ^#?

5th Transcriber-defined print symbol: _#?

6th Transcriber-defined print symbol: "#?

7th Transcriber-defined print symbol: .#?

Page Number Group

(BANA UEB template only

Textbook Reference Page Number T#: (Alt+Return): Used for the print page number. This is a paragraph style, and only the page number is in this paragraph.

Embedded [Mid-Paragraph] Textbook Reference Page Number ▴#▴: (Alt+Ctrl+Shift+t): Use for the print page number when the page break is in the middle of a paragraph. This is a character style, and only the page number is marked with this style.

More: These items help control other page numbering situations (such as combined page numbers). Show/Hide (Ctrl+*) must be active.

Continuation Textbook Page Number: [[*lec*]][[*i*]] Used to insert a range of print page numbers with the Textbook Reference Page Number (RefPageNumber) style. Example:

1-5[[*lec*]][[*i*]]5

The print page numbers in braille are: 1-5, a5, b5, etc.

This is also used for lowercase Roman numerals v, x, l, etc. for proper translation. Example:

v[[*lec*]][[*i*]]v

The print page numbers in braille are: ;v, av, bv, etc.

Discontinue Textbook Page Number: [[*led*]] Used to discontinue print page numbers if a section of text doesn’t have print page numbers. Insert this code instead of a number in the Textbook Reference Page Number style.

BANA UEB with Nemeth template

These are the same of options as the BANA UEB template. However, the Nemeth Reference Page Number N# (Alt+Shift+Return) makes sure the print page numbers are literary numbers and then returns to Nemeth numbers. The Embedded [Mid-Paragraph] Nemeth Reference Page Number ▴#▴ (Alt+Ctrl+Shift+m) is used for the print page number when the page break is in the middle of a paragraph.

(BANA EBAE template only)

Textbook Reference Page Number T#: (Alt+Return): Used for the print page number. This is a paragraph style, and only the page number is in this paragraph.

Embedded [Mid-Paragraph] Textbook Reference Page Number ▴#▴: (Alt+Ctrl+Shift+t): Use for the print page number when the page break is in the middle of a paragraph. This is a character style, and only the page number is marked with this style.

More: These items help control other page numbering situations (such as combined page numbers). Show/Hide (Ctrl+*) must be active.

Continuation Textbook Page Number: [[*lec*]] Used to insert a range of print page numbers with the Textbook Reference Page Number (RefPageNumber) style. Example:

1-5[[*lec*]]5

The print page numbers in braille are: 1-5, a5, b5, etc.

Discontinue Textbook Page Number: [[*led*]] Used to discontinue print page numbers if a section of text doesn’t have print page numbers. Insert this code instead of a number in the Textbook Reference Page Number style.

Letter Sign Before Small Roman Numerals [[*ii*]] It is necessary to let DBT know a letter sign is needed before lowercase Roman numeral page numbers. Example:

[[*ii*]]xii

The print page numbers in braille are: ;xii, a;xii, etc.

Make sure to include this code in the Guide Dots character style when formatting a table of contents. The letter sign will not be inserted correctly if this code is not included in the Guide Dots markup.

(BANA EBAE Nemeth template only)

These are the same of options as the BANA EBAE template. However, the Nemeth Reference Page Number N# (Alt+Shift+Return) makes sure the print page numbers are literary numbers and then returns to Nemeth numbers. The Embedded [Mid-Paragraph] Nemeth Reference Page Number ▴#▴ (Alt+Ctrl+Shift+m) is used for the print page number when the page break is in the middle of a paragraph.

The More options are the same as the BANA EBAE template above.

Character Group

IPA

IPA characters enclosed in this markup are translated according to IPA Braille: An Updated Tactile Representation of the International Phonetic Alphabet.

Exact Translation (Alt+Ctrl+Shift+e)

Anything in this character style will appear in the SimBraille font (assuming the font is installed), and will import and translate into DBT without making any changes. Make sure DBT’s Global | Word Importer | Treat braille and SimBraille fonts as braille is not checked. (See above image) The style takes care of treating the font as braille.

TN-Embed

Short transcriber’s notes within a paragraph are enclosed in this mark-up. DBT will enclose the note within the TN symbols (6, 3).

Guide Dots (Alt+Ctrl+Shift+d)

DBT will automatically insert the guide dots in DBT when this style is applied to the page numbers in a table of contents. Do not include the space preceding the page number within this mark-up.

 

Guide Word (Alt+Ctrl+Shift+w)

Apply this style to glossary entry words and DBT will insert the guide words on the last line of the braille page.

 

L# - LineNums (Alt+Ctrl+Shift+n)

Apply to prose and poetic line numbers at the beginning of the line in Word. DBT moves the line number to the right margin.

 

Uncontracted (Alt+Ctrl+Shift+u)

Apply to any word(s) that should be uncontracted.

Reset (Ctrl+Space)

Used when typing. This ends the character style being entered and returns to the format of the paragraph style in use.]]]

Language Group

Language Group

French (Alt+Ctrl+Shift+f)

Apply to French.

German (Alt+Ctrl+Shift+g)

Apply to German.

Italian (Alt+Ctrl+Shift+i)

Apply to Italian.

Latin (Alt+Ctrl+Shift+l)

Apply to Latin.

Spanish (Alt+Shift+s)

Apply to Spanish.

Reset (Ctrl+Space)

Used when typing. This ends the character style being entered and returns to the format of the paragraph style in use.

Math Group

PLEASE NOTE THAT THE MATH GROUP WILL ONLY APPEAR IF THE BANA EBAE or BANA UEB with NEMETH TEMPLATE HAS BEEN APPLIED.

Math_Group

Linear Math (Exact Translation, Protected)

Enclosing linear math in this style will try to keep it on the same braille line and same braille page. Primarily used for importing Word documents correctly.

One Word Bridge

One Word Bridge is intended for a single word between two segments of technical notation. It puts that single word in UEB. But instead of the usual indicators to end and start Nemeth Code, it simply inserts dots 6, 3 before the word.

Technical Notation

Use to specify text in a Nemeth document should be treated as Nemeth.

TN-Nemeth (Embedded)

Use for embedded transcriber's notes (7 words or fewer). Beginning and ending TN (transcriber's note) indicators are automatically inserted with the style (appears as ,' in the dxp document).

Emphasis Menu

Emphasis menu

These SimBraille Nemeth emphasis indicators can be used as needed to control correct translation,

Begin Bold Exact ,'_ (followed by non-breaking space)

End Bold Exact _,' (preceded by non-breaking space)

Begin Bold/Italics Exact ,'_,'. (followed by non-breaking space)

End Bold/Italics Exact .,'_,' (preceded by non-breaking space)

Begin Italics Exact ,'. (followed by non-breaking space)

End Italics Exact .,' (preceded by non-breaking space)

Nemeth Codes Menu

BANA UEB with Nemeth template only

Nemeth Codes Menu

These codes allow the Nemeth transcriber greater control over how text is translated. Show/Hide (Ctrl+*) - must be active.

Technical Notation Start [[*ts*]]

Technical Notation [[*te*]]

Technical Chain Start [[*idle~ptims*]]

Technical Chain End [[*idle~ptime*]]

Omit Number Sign Start [[*ons*]]

Omit Number Sign End [[*one*]]

See "Producing Nemeth Code Math within UEB" on page 1 for additional information on using these new Nemeth codes.

BANA EBAE Nemeth template only

These codes allow the Nemeth transcriber greater control over how text is translated. Show/Hide (Ctrl+*) - must be active.

Technical Context Start [[*tcs*]]

Technical Context End [[*tce*]]

Technical Notation Start [[*ts*]]

Technical Notation End [[*te*]]

[[[Omit Number Sign Start [[*ons*]]

Omit Number Sign End [[*one*]]

Fonts Group

Fonts Group

Blue Font

Inserts _b followed by a hard, nonbreaking space. Replace b as needed for other colors.

Red Font

Inserts _r followed by a hard, nonbreaking space. Replace r as needed for other colors.

Yellow Highlight

Inserts _yh followed by a hard, nonbreaking space. Replace y as needed for other colors.

Font Termination

Inserts ,' preceded by a hard, nonbreaking space.

Bullets Group

Bullets Group

Primary Bullet

Inserts _4 for the primary bullet symbol.

Secondary Bullet

Inserts _9 for the secondary bullet symbol.

Configuring DBT DBT Win 12.2 for the BANA Braille Template

You must use “English (BANA Pre-UEB Textbook DE) – BANA, English (BANA Pre-UEB Textbook DE) - BANA Nemeth, English (UEB) – BANA, or English (UEB) - BANA with Nemeth, created files to open and translate correctly.

When you launch DBT DBT Win 12.2 the first time, make sure you accept installing the BANA template!

Before you do anything else, set up one of the BANA templates as the default template. This will make opening a file, or creating a new file, very quick. The standard template for most people is either English (BANA Pre-UEB Textbook DE) – BANA or English (UEB) – BANA

Go to File | New. The New dialog opens.

Scroll to the English (BANA Pre-UEB Textbook DE) – BANA, or English (UEB) – BANA. template and select it. Select “Mark template as default” and then OK. This template will now be automatically be selected whenever you open a file or create a new file.

File: New... dialog

Go through DBT’s Global dialogs and customize DBT. Especially take the time to set up your embosser through “Embosser Setup …”.

It is also very important to set up the Word Importer so it works correctly with the BANA template.

DBT's Global: Word Importer Dialog

See other sections of DBT Help for assistance.

Word and DBT Styles (and Codes)

In the table entries below, the number sign (#) can be replaced by any digit in the range: 1-6. This chart was prepared by Duxbury prior to release. Should any errors be found, please e-mail support@duxsys.com.

Style Table
Word Style
BANA Braille (current)
Braille Group: Menu DBT Style (BANA template)
    acronym
AlphabeticDivision Paragraph Styles: Glossary, Index AlphabeticDivision
Attribution Paragraph Styles: Misc Attribution.
Body Text Paragraph Styles: Body B-BodyText.
BoxBegin (AutoText) Paragraph Styles: Misc BB-BoxBegin.
BoxDouble (AutoText) Paragraph Styles: Misc BD-BoxDouble.
BoxEnd (AutoText) Paragraph Styles: Misc BE-BoxEnd.
BoxBottom Text (Nemeth and AutoText)

Paragraph Styles: Misc (BANA UEB with Nemeth template only)

BoxBottom Text
BoxTopText (variation for color and AutoText) Paragraph Styles:

Misc BANA UEB templates only)

BoxTopText
BoxTopText (Nemeth and AutoText) Paragraph Styles: Misc (BANA UEB with Nemeth template only) BoxTopText
    BH-BoxCenteredHead.
    BL-BlockProtectLevel.
    bold
    BP-BlockProtect
    brldisplay.
    brlinline
Caption Paragraph Styles: Misc C-Caption.
CBC-Display Paragraph Styles: Misc CD-CBCDisplay.
CBC-Inline Character (BANA EBAE templates only) CI-CBCInline
Centered Paragraph Styles: Contents, Headings, Index Centered.
CenteredWithGuideDots Paragraph Styles: Contents CG-CenteredWithGuideDots.
CenteredFullLine Paragraph Styles: Headings CF-CenteredFullLine.
    compdisplay.
    compinline
CrossReference Paragraph Styles: Misc CR-CrossReference.
Directions Paragraph Styles: Exercise Directions.
DirectionsNemeth Paragraph Styles: Exercise (Nemeth templates only) DirectionsNemeth.
Embedded Textbook Reference Page Number Page Numbers RefPageNumberEmbed
Exercise # Styles: Exercise E-Exercise. [hl#]
ExactTranslation Character ExactTranslation.
Ex2Nemeth# Paragraph Styles: Exercise (Nemeth templates only) E-Exercise-Nemeth. [hl#]
Footnote Paragraph Styles: Notes Footnote.
French Language french
German Language german
Glossary # Paragraph Styles: Glossary G-Glossary. [hl#]
    GO-GuideWordsOff
    Group
GuideDots Character GuideDots
Guide Word Character GW-GuideWord
Heading 1 Paragraph Styles: Headings H1-HeadingCentered.
Heading 2 Paragraph Styles: Headings H2-HeadingCell5.
Heading 3 Paragraph Styles: Headings H3-HeadingCell7.
    i-italic
Index # Paragraph Styles: Index I1-Index. [hl#]
IPA Character IPA
Italian  Language italian
Latin Language latin
LeftFlush Paragraph Styles: Body LeftFlush.
LinearMath Math (Nemeth templates only) LinearMath
LineNums Character LineNums
List # Paragraph Styles: List L-List. [hl#]
LitBold Math Emphasis (Nemeth templates only) LitBold
Literary Math (Nemeth templates only) Literary
LitItalics Math Emphasis (Nemeth templates only) LitItalics
Main Body Interpoint (style and AutoText) Paragraph Styles: Page Setups MainBody.
Main Body Single (style and AutoText) Paragraph Styles: Page Setups MainBodySingle.
    NB-NoBold
    NE-NewPageEven.
    NN-NewPageNemeth.
    NN-NewPageNext.
NoteSeparationLine (Style and AutoText) Paragraph Styles: Note NoteSeparationLine.
    NO-NewPageOdd.
    NS-NoNumberSign.
OneWordBridge Math (BANA UEB with Nemeth template only) OneWordBridge
Poetry # Paragraph Styles: Poetry P-Poetry. [hl#]
PrelimPageNumber (style and AutoText) Paragraph Styles: Page Setups PrelimPageNumber.
PrelimPageNumberSingle (style and AutoText) Paragraph Styles: Page Setups PrelimPageNumberSingle.
ProsePlay Paragraph Styles: Plays PP-ProsePlay.
ProseStage Paragraph Styles: Plays PS-ProseStage.
Quote Paragraph Styles: Body Quote.
RefPageNemeth Page Number (Nemeth templates only) RefPageNemeth.
RefPageNemethEmbed Page Number (Nemeth templates only) RefPageNemethEmbed
RightFlush Paragraph Styles: Body RF-RightFlush.
RunningHead Paragraph Styles: Headings RunningHead.
Soft Return (AutoText only) Paragraph Styles: DBT Codes SoftReturn
Spanish Language spanish
TechnicalNotation Math (Nemeth templates only) TechnicalNotation
TG-Key Paragraph Styles: Misc. TG-Key.
TN-Embed Character TN-Embed
TN-Nemeth Math: (Nemeth templates only) TN-Nemeth
TOC # Paragraph Styles: Contents C-Contents. [hl#]
Textbook Reference Page Number Paragraph Styles: Page Numbers RefPageNumber.
TranscriberGeneratedPageNumber Paragraph Styles: Page Setups TranscriberGeneratedPageNumber
TranscriberNote Paragraph Styles: Misc TranscriberNote.
Uncontracted Character Uncontracted
VersePlay1 Paragraph Styles: Plays VP-VersePlay.
VersePlay2 Paragraph Styles: Plays VP-VersePlay. [hl2]
VerseStage Paragraph Styles: Plays VS-VerseStage.